Privacy Policy
Last updated: [Month, Year]
1. Introduction
[Company Name] (“we”, “us”, or “our”) values your privacy and is committed to protecting your personal data.
This Privacy Policy explains how we collect, use, store, and protect your information when you visit our website, submit a contact form, or interact with our services.
By using this website, you agree to the terms of this Privacy Policy.
2. Information We Collect
We collect only the information necessary to respond to inquiries, provide services, or share updates you’ve consented to.
This may include:
- Name
- Email address
- Telephone number (including international dialing code)
- Country of residence
- Any additional information you voluntarily provide in your message
If you access our site, certain non-identifiable data (e.g., browser type, IP address, referring page) may be collected automatically for analytics and website optimization.
3. How We Use Your Information
We use your information for the following purposes:
- To respond to inquiries or service requests
- To manage client relationships and fulfill agreements
- To send marketing updates and promotional content (only with your consent)
- To improve website functionality and user experience
- To comply with legal obligations or resolve disputes
4. Legal Basis for Processing (GDPR)
We process your data under one or more of the following legal bases:
- Consent: When you opt in to receive marketing communication or submit your information voluntarily.
- Contract: When processing is necessary to provide a requested service or prepare a service agreement.
- Legitimate Interest: When processing helps us improve our services, provided your rights are not overridden.
5. Data Retention
We retain personal data only as long as necessary to fulfill the purposes outlined above or as required by law.
When data is no longer needed, it is securely deleted or anonymized.
6. Data Sharing and Security
We do not sell, trade, or rent your personal data.
Your data may be shared only with:
- Service providers or partners who help us operate the website or deliver services (e.g., CRM, email service, hosting).
- Legal authorities, if required by law.
All partners are required to maintain strict confidentiality and follow GDPR-equivalent data protection standards.
We use industry-standard encryption (HTTPS, secure databases, access control) to protect your information.
7. International Data Transfers
If you are located outside [Company’s Country], your data may be transferred to and processed in other countries.
We ensure that such transfers comply with GDPR and other applicable data protection laws.
8. Your Data Rights
You have the following rights under data protection laws:
- Access your data
- Correct or update your data
- Request deletion (“right to be forgotten”)
- Withdraw consent at any time
- Request a copy of your data in portable format
To exercise these rights, contact us at:
📧 [privacy@companyname.com]
We will respond to all requests within 30 days.
9. Cookies and Tracking
We may use cookies and similar technologies to enhance your browsing experience, analyze site usage, and assist in marketing efforts.
Non-essential cookies are used only with your consent. You can change your preferences anytime via your browser settings or cookie banner.
10. Updates to This Policy
We may update this Privacy Policy occasionally. The “last updated” date at the top indicates the latest revision. Continued use of our site after changes means you accept the updated terms.
11. Contact Information
If you have questions or concerns about this Privacy Policy or how your data is handled, contact us at:
📧 [privacy@companyname.com]
🏢 [Company Address]
